Annual Report — Form 10-K — Sect. 13 / 15(d) – SEA’34 Filing Table of Contents
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In addition to conducting its operations in full compliance with all applicable laws and
regulations, GameStop also has a clear duty to observe high ethical standards in conducting these
operations, as well as in its interaction with the customers and communities it serves. In the
same way, all GameStop directors, officers and Associates (collectively referred to herein as
Associates) are also expected to observe the same high ethical standards in the performance of
their jobs and in their relationships with customers, vendors, their community and their coworkers.
TREATMENT OF ASSOCIATES AND ASSOCIATE CONDUCT
All Associates must understand that throughout the course of their employment, they are
representatives of GameStop at all times, whether at their principal place of work or at off-site
locations. GameStop will not tolerate any illegal conduct by any Associate, and no Associate
engaging in illegal conduct will be defended or indemnified by GameStop.
Any Associate engaging in any illegal conduct, conduct that violates GameStop’s policies and
practices or conduct that may harm GameStop’s reputation will be subject to corrective action up to
and including termination of employment.
All GameStop Associates will treat every co-worker, customer and vendor with courtesy, dignity and
respect. All Associates are entitled to work in an environment free of harassment and
discrimination from co-workers, outside parties or supervisors. Company policy prohibits
harassment of or discrimination against any Associate, customer or vendor on the basis of race,
color, religion, national origin, sex, age, disability, marital status or sexual orientation.
Any Associate who engages in any form of harassment or discrimination, or who retaliates against
another Associate for reporting harassment or discrimination, will be subject to corrective action
up to and including termination of employment.
Because of the risk of sexual harassment, in addition to ensuring the impartiality of all
supervisors and preventing allegations of favoritism or conflict of interest, no Associates in
management or supervisory positions are permitted to date, engage in any romantic or sexual liaison
or enter into a financially interdependent relationship with any Associate they directly or
indirectly supervise.
GameStop is committed to compliance with all wage and hour laws, including taking steps to ensure
that Associates are paid appropriately, classified correctly, and treated fairly. Associates must
record and be paid for all of their work time and take all required meal breaks within the
appropriate time required by law and Company policy. All Associates should understand that
GameStop prohibits any “off the clock” work and strictly forbids conduct that may encourage or
condone the inaccurate recording of work time.
It is GameStop’s policy to provide equal employment opportunity for all, in compliance with all
federal and state laws.
ASSET PROTECTION
All Associates are expected to share in the role of protecting GameStop’s assets. Assets can
include products, information, plans for the business, data integrity, fixtures, equipment, money,
property or services that the Company purchases for its own use, such as UPS delivery or long
distance telephone services.
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As a condition of employment, all Associates are required to report the loss of any Company asset
or the unauthorized use or misappropriation of any Company asset. As a further condition of
employment,
all Associates are required to participate in any Company investigation of the loss, misuse or
misappropriation of any Company asset.
Any Associate who engages in, has complicity in, or who engages in any negligence that results in,
the unauthorized use or misappropriation of any Company asset, fails to report damage to, loss of,
or misuse of any Company asset, or fails to cooperate fully in a Company investigation of the loss
or damage of a Company asset will be subject to corrective action up to and including termination
of employment and the exercise of other legal remedies that may be available to the Company.
CONFIDENTIAL, PROPRIETARY AND COPYRIGHTED INFORMATION
Confidential information is also a valuable asset that each Associate has the responsibility to
protect. Such information can include, but is not limited to, future strategies, financial data,
sales figures, system passwords, marketing plans, advertising schedules, real estate and/or store
opening/close information, operational procedures, customer lists or personnel and pay information.
Confidential information of the Company as well as that of vendors providing goods and services to
the Company must be protected. All associates must also comply with all applicable laws and
regulations regarding the privacy of customer, Associate and job applicant personal information,
including all laws regulating the privacy of customer financial information.
All Associates are required to take all reasonable steps to protect confidential information and
prevent its unauthorized release to outside parties or other GameStop Associates who have no need
to know or to possess such information. Associates provided with confidential information for use
in the performance of their job duties may use it only in the performance of those duties and for
no other purpose. Any requests for information should be directed to the Associate’s department
head.
Any Associate who engages in the unauthorized release of confidential information or, through
negligence, causes the unauthorized release of such information will be subject to corrective
action up to and including termination of employment and the exercise of other legal remedies that
may be available to the Company.
Many of the products sold by GameStop are protected by United States and international copyright
laws. This particularly applies to pc and video game software. Any Associate who copies software
or assists others in doing so, engages in the sale of illegally copied software or fails to report
the sale or illegal copying of software will be subject to immediate termination of employment and
the exercise of other legal remedies that may be available to the Company.
INSIDER TRADING
All Associates who have access to confidential information shall not use or share such information
for the purposes of trading stock (whether of the Company or any third party) or for any other
purpose outside of the conduct of the GameStop’s business. Any Associate who engages in the use of
confidential information for personal financial benefit, or who “tips” others who may make an
investment decision on the basis of such confidential information, will be subject to corrective
action up to and including termination of employment and the exercise of other legal remedies that
may be available to GameStop. Associates with access to financial information may be included on
the company’s “Classic Insider” list. Classic Insiders must request and be granted permission from
the company’s Chief Financial Officer before purchasing or selling the Company’s stock.
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TELEPHONE, E-MAIL, VOICE MAIL, COMPUTERS AND NETWORKS
GameStop telephones, voice mail systems, computers and computer network systems, including e-mail
and Internet access, are intended for authorized, job-related purposes only. Excessive personal or
unauthorized use is prohibited. The Company will exercise its rights to monitor any Company
equipment or systems to ensure compliance.
All Company messaging, communications, data storage and network systems are the sole property of
GameStop. All messages or information created, sent, received or stored on any GameStop messaging,
communications, data storage or network system are also the sole property of GameStop. They are
not the property of any individual Associate. GameStop will exercise its right to access, review,
audit, monitor, intercept and disclose messages or information which may be created, sent, received
or stored on any of those systems; and the release, publication or disclosure of such messages or
information, obtained for business reasons, may be undertaken by GameStop at its sole discretion.
Passwords
No Associate may use or share a password, PIN or any type of personal access code exclusively
assigned to another Associate.
•
All Associate passwords, personal identification codes, PIN numbers or any other code
designed to limit Associate access in no way limits or affects the right of GameStop to access
any messages, files, accounts or systems, as described above.
•
All such network or voice mail access codes must be disclosed to and approved by GameStop
or they may not be used.
•
GameStop will delete, disable, or deny access to any unauthorized identification codes.
•
The release of a confidential password to another Associate without authorization from an
authorized GameStop management representative is prohibited.
Privacy and Confidentiality
The confidentiality of any message or file may not be assumed.
•
Erased or deleted messages and files will still be retrieved, accessed or read.
•
Notwithstanding the right of GameStop exercising its right to access, retrieve, read or
disclose all messages and files, all such messages and files should be treated as confidential
by other Associates and accessed only by the authorized recipient or user.
•
Associates are not permitted to access, retrieve, read or disclose any messages, files or
accounts of another Associate without that Associate’s permission or that of GameStop.
Restrictions
GameStop messaging, communications, data storage and network systems:
•
May not be used to conduct personal business. This includes excessive local personal phone
calls or any long distance personal calls and excessive personal e-mails.
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•
May not be used to advocate, endorse, proselytize or solicit for commercial ventures;
religious, social or political causes; outside organizations or any other issue or concern
which is not job-related.
•
May not be used to create, display, transmit or store any message, data or graphic
representation which contains or implies sexual connotations; racial or ethnic slurs; any
materials that may be
construed as harassment or disparagement of any Associate because of gender, age, sexual
orientation, religion, national origin, disability or physical characteristic; or used in a way
that may be offensive, disruptive or harmful to Associate morale or that may impede the
efficient operation of the Company.
•
May not be used to send (upload), receive (download) or store copyrighted materials,
proprietary information or any confidential Company materials without prior permission of an
authorized GameStop management representative.
•
May not be used for spamming in any of its forms, e.g. unsolicited bulk e-mail is not
allowed. The promotion or distribution of chain e-mails or any illegal activities is strictly
prohibited.
All GameStop Associates owe the Company a duty of loyalty. The duty of loyalty applies to
Associates outside of their working hours and when they are not on Company property. Pursuant to
this duty of loyalty, the following policies apply even if the Associate does not use a Company
computer and even if the Associate engages in the conduct outside of his or her working hours.
•
Any use of GameStop’s name or service marks outside the course of the user’s employment
without the express authorization of Company management is prohibited.
•
GameStop prohibits Associates from representing the Company in discussions on the Internet.
No media advertisements, Internet home page, electronic bulletin board posting, electronic
mail message, voice mail message, or any other public representation about the Company or on
behalf of the Company may be issued unless it has first been approved by Senior Management.
•
GameStop prohibits Associates from posting confidential or proprietary information on the
Internet or disclosing such information to anyone outside the Company.
•
GameStop prohibits Associates from posting untrue information or making disparaging remarks
about the Company, its policies or any Associates on the Internet.
•
GameStop prohibits Associates from reselling products purchased from a GameStop store or
received as a gift from GameStop or a GameStop vendor for a profit.
Enforcement
Any Associate who discovers a violation of any provision of this policy must contact the Human
Resources or Loss Prevention department immediately.
Any Associate who violates any provision of this policy will be subject to appropriate corrective
action, up to and including termination of employment and the exercise of other legal remedies that
may be available to the Company.
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CONFLICT OF INTEREST
Associates must not engage in any activities, transactions, or relationships that are incompatible
with the impartial, objective, and effective performance of their duties.
Examples of matters and relationships that could create a conflict of interest or a potential
conflict, include, but are not limited to, an Associate or a member of the Associate’s immediate
family or household:
•
Accepting or soliciting extravagant gifts, favors, or services from an individual,
business, or other party involved, or potentially involved, in a contract or transaction
with GameStop;
•
Accepting, agreeing to accept, or soliciting money or other tangible or intangible
benefit in exchange for the exercise of official powers or the performance of official
responsibilities;
•
Accepting employment or compensation or engaging in any business or professional
activity that might require disclosure of GameStop’s confidential information;
•
Accepting other employment or compensation that could reasonably be expected to impair
the individual’s independence of judgment in the performance of official duties;
•
In performance of official duties, purchasing goods or services from an individual or
business with a significant ownership interest known to be held by a GameStop Associate or
a member of a GameStop Associate’s immediate family or household; or
•
Making personal investments that are contrary to GameStop’s interests.
Members of an Associate’s immediate family or household may work for GameStop, provided that one
family member does not directly or indirectly supervise another. Relatives of GameStop Associates
applying for employment at GameStop will be considered for employment using the same selection
criteria as is applied to all other candidates. No person may be hired or employed by GameStop if
that individual has a relative or household member currently employed by GameStop in the Human
Resources, Loss Prevention or Payroll departments.
Permitted Investments
Associates must avoid any investments in the businesses of GameStop’s customers, suppliers, or
competitors that could cause divided loyalty, or even the appearance of divided loyalty.
Associates who have investments in the businesses of customers, suppliers, other Associates or
competitors or who plan to make such investments must file a disclosure form (see below). As a
general rule, an Associate’s investment in securities traded on a recognized stock exchange does
not create a conflict of interest as long as the securities are purchased on the same terms and
with the same information available to the general public. A disclosure form need not be filed for
acquisitions of securities traded on a recognized stock exchange.
Investments that are never considered conflicts of interest include mutual funds, blind trusts, or
debt instruments of publicly held companies that are traded on a recognized stock exchange.
Disclosure of Interested Transactions
Associates are required to file a Conflict of Interest Disclosure Form (see Appendix A) with their
department head as soon as they have knowledge of a transaction or proposed transaction
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between them and an outside individual, business, or other organization that would create a conflict of
interest or the appearance of one. Specifically, the Associate is required to disclose any:
•
Remuneration the Associate, or an immediate family or household member, received or is
expected to receive from the individual/organization;
•
Investments or ownership interests the Associate or an immediate family or household
member has or will have in the outside organization;
•
Offices or positions the Associate or an immediate family or household member holds or
will hold in the outside organization; and
•
Other relationships with the individual/organization that actually or potentially may
create a conflict of interest.
All disclosures required under this policy must be directed in writing to the Associate’s
department head. The department head will promptly review the disclosure and determine which
interests are in conflict and which, if any, can be resolved.
Officers of GameStop and any Associates who purchase goods or services for GameStop or who enter
into and administer contracts on behalf of GameStop must complete and file an annual Conflict of
Interest Disclosure Form. Associates who are responsible for confidential information related to
GameStop, its customers, vendors, employees and applicants may also be required to complete and
file an annual Conflict of Interest Disclosure Form.
Confidentiality of Non-Disclosure Information
To encourage the full disclosure of potential conflicts, disclosures are treated confidentially.
Information provided on Conflict of Interest Disclosure Forms is available only on a need-to-know
basis.
Withdrawal from Decisions
Associates are prohibited from exercising decision-making authority or exerting influence
concerning any organization or transaction in which they or a family or household member have a
personal interest. Associates must disclose such interest by filing a Conflict of Interest
Disclosure Form with the appropriate department head (see Appendix A) and have such department head
approve any arrangement for resolving the conflict, including the Associate’s withdrawal from
decision-making in the matter.
Work with Professional Organizations/Associations
An Associate’s work with or for an outside professional organization or association does not create
a conflict of interest if such work:
•
Is related to the legitimate professional interest and development of the Associate;
•
Does not interfere with the Associate’s regular duties;
•
Does not use GameStop’s materials, facilities, or resources except as provided in
GameStop’s policies or practices pertaining to personal use of Company resources;
•
Does not compete with the work of GameStop and is not otherwise contrary to the best
interests of GameStop; and
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•
Does not violate federal or state law.
Corporate Opportunities
No Associate of GameStop shall, for personal gain or for the gain of others, use, release or
publish any information not available to the public that was obtained as a result of service to
GameStop. No Associate of GameStop shall compete directly with GameStop. No Associate shall
personally exploit
any business opportunity in which the Associate knows or reasonably should know GameStop is or
would be interested, unless GameStop first consents thereto in writing. All Associates owe a duty
to GameStop to advance GameStop’s interests when the opportunity to do so arises.
All contracts made on behalf of GameStop must be signed by a GameStop department head or officer.
A Contract Review Form must be completed for all contracts and legal agreements (regardless of
amount and including any addendums or schedules) in support of GameStop’s business worldwide,
except for marketing co-op, store leases, and merchandise purchase orders that are reviewed under a
separate process. No contract or legal agreement over $100,000 may be signed until it has been
reviewed by GameStop’s Financial and Legal Departments. No contract over $500,000 may be signed
until it is approved by GameStop’s Chief Financial Officer. No contract may be signed until all
financial commitments contained within the contract have been verified to have been budgeted for
the fiscal year(s) covered by the contract. Completed Contract Review Forms, along with a copy of
all executed contracts and agreements, must be submitted to contracts@gamestop.com.
VENDOR RELATIONS
It is a core value of GameStop’s business practices to enter into and maintain relationships with
its vendors, suppliers and service providers based solely on thorough cost-benefit analysis and
conducted in such a way as to avoid any implication of favoritism or impropriety. GameStop
Associates entering into business relationships on GameStop’s behalf must ensure their conduct is
fully congruent with these values.
Fair Dealing
All GameStop Associates shall deal fairly with GameStop’s vendors, suppliers, service providers,
and fellow GameStop Associates. No GameStop Associate shall take unfair advantage of anyone
through manipulation, concealment, abuse of privileged information, misrepresentation of material
facts, or any other unfair-dealing practice.
Receiving Gifts and Favors
In business, Associates often are entertained or receive gifts, favors, or gratuities from
companies seeking to strengthen business relationships or create new ones. Generally, such
activities and gifts are harmless; however, questions of impropriety arise when these gifts depart
from normal business courtesies and take on the appearance of attempts to influence Associates in
business decisions they may make as employees of GameStop. Extravagant gifts or entertainment can
be seen as bribes. In addition, there can be tax implications for GameStop and the Associate for
giving or receiving entertainment, gifts, favors, and gratuities.
Therefore, no Associate shall solicit or accept for personal use, or for the use of others, any
gift, favor, loan, gratuity, reward, promise of future employment, or any other item of monetary
value
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that might influence or appear to influence the judgment or conduct of the Associate in the
performance of his or her job duties. Associates can accept occasional, unsolicited courtesy gifts
or favors (such as business lunches, tickets to sporting events, or holiday baskets) as long as the
gifts or favors have a market value under $1,000 for office employees and multi-unit field managers
and under $50 for store employees and which are customary in the industry, do not violate any laws
and do not influence or appear to influence the judgment or conduct of the Associate in GameStop’s
business. An Associate can be exempted from the restrictions in this paragraph by his/her
Department Head as to a specified gift or favor. The exemption must be in writing (see Appendix B
below) and include sufficient justification. Department Heads must likewise be aware of the gifts
or favors received by their Associates to ensure compliance with this policy. Individual
administrative units within GameStop can impose additional restrictions on gifts or favors for
Associates within the unit.
Giving Gifts and Favors
No Associate shall give any gift, gratuity, favor, entertainment, reward, promise of employment or
any other item of monetary value that might influence or appear to influence the judgment or
conduct of the recipient in the performance of his or her job duties. Associates can give gifts or
entertainment only in cases where the gifts or entertainment are of nominal value, are customary in
the industry, do not violate any laws and will not influence or appear to influence the recipient’s
judgment or conduct at his or her employer’s business.
OUTSIDE EMPLOYMENT
GameStop strongly discourages Associates from taking other jobs outside their regular work hours.
Positions with GameStop require an Associate’s full-time effort and concentration.
Review of Outside Employment
Any Associate desiring to take outside employment must obtain his or her supervisor’s approval in
writing before commencing outside employment. GameStop will not approve outside employment that
compromises an Associate’s ability to perform effectively or to accept overtime or travel
assignments. Outside employment cannot involve or compete with products or services presently
provided or under development by GameStop. Outside employment cannot make use of any of GameStop’s
proprietary or confidential information. Management Associates or any Associate possessing
confidential Company information cannot work in any capacity for any of GameStop’s suppliers,
customers, or competitors. Under no circumstances can outside employment involve use of GameStop’s
time, resources, facilities, or equipment.
Violation of Outside Employment Policy
Violation of the outside employment policy may result in corrective action, up to and including
termination.
Injury Due to Outside Employment
Associates who are injured while engaging in outside employment are not eligible for paid sick
leave or workers’ compensation benefits from GameStop.
POLITICAL CONTRIBUTIONS AND ACTIVITIES
Associates are prohibited from engaging in political activities that interfere with or disrupt
GameStop’s business. Accordingly, the following practices are prohibited on GameStop premises
during work hours:
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•
Soliciting monetary political contributions from any Associate;
•
Soliciting any contribution of services or resources for political purposes from any
Associate;
•
Taking any personnel action or making any promise or threat of action with regard to any
Associate because of the giving or the withholding of a political contribution or service;
and
•
Engaging in solicitation or politically motivated behavior that is harassing or
discriminatory.
Lobbying/Campaign Funding Restrictions
Federal and state lobbying and campaign funding laws restrict GameStop from engaging in certain
types of political activities. To guard against inadvertent violations, Associates are subject to
the following restrictions:
•
Political communications — Associates are prohibited from using GameStop’s
name, letterhead, or facilities (see below) in connection with any partisan political
communications.
•
Use of GameStop facilities — The use of GameStop’s resources in connection with
partisan political activities can constitute an illegal contribution to a political party
or candidate. Accordingly, Associates are not permitted to spend scheduled work time
involved in campaign activities. Associates also are prohibited from using GameStop
facilities in connection with campaign or other political activities. GameStop facilities
include, but are not limited to, telephones, e-mail, fax machines, interoffice mail, voice
mail, photocopiers, and office supplies.
•
Contact with government officials — Any Associate whose regular duties do not
include contact with federal or state regulatory agencies or other government officials
should consult with GameStop’s Chief Financial Officer or the Legal Department before
responding to any inquiry from government officials. Associates also should contact the
Chief Financial Officer or the Legal Department before initiating contact with a government
agency with respect to any non-routine or nontrivial compliance matter.
Foreign Corrupt Practices Act (FCPA)
The FCPA prohibits the making of a payment and/or the offering of anything of value to any foreign
government official, government agency, political party or political candidate in exchange for a
business favor or when otherwise intended to influence the action taken by any such individual or
agency or to gain any competitive or improper business advantage. It is very important to know that
the prohibitions of the FCPA apply to actions taken by all Associates and by all outside parties
engaged directly or indirectly by GameStop (e.g., consultants, professional advisers, etc.). Given
the complexity of the FCPA and the severe penalties Associated with its violation, all Associates
are urged to contact the Legal Department at all times with any questions concerning their
obligations and GameStop’s obligations under and in compliance with the FCPA.
Associates Seeking Public Office
Associates must disclose their intention to run for public office to their supervisor and the Human
Resources Department. These Associates must agree in writing to the following requirements:
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•
Associates running for office can disclose their current or prior affiliation with
GameStop in the course of their election campaign. However, an Associate is prohibited
from using GameStop’s name in a way that suggests GameStop’s endorsement of the Associate’s
candidacy, unless the Associate has GameStop’s explicit written permission from the Chief
Executive Officer or the Chairman to do so.
•
Associates running for, or elected to, public office can retain their jobs only if they
can continue to provide full attention to their work duties. Associates seeking election
to a full-time office must resign or request a leave of absence without pay. Associates on
leave without pay because they are running for, or have been elected to, public office are
not guaranteed reinstatement to their prior position or any position at GameStop.
•
Associates elected to public office are required to resolve to GameStop’s satisfaction
any conflicts of interest that set the Associate’s loyalty to GameStop in conflict with the
Associate’s duties in public office. Major conflicts of interest might require the
Associate to transfer to a new position or resign employment with GameStop.
Compliance with This Policy
Engaging in any activity, transaction, or relationship that is adverse to GameStop’s interests or
failing to make disclosures required by this policy can result in immediate corrective action, up
to and including termination of employment and the exercise of other legal remedies that may be
available to the Company. GameStop will take appropriate corrective action when it has knowledge
that an Associate has engaged in activity prohibited by this policy.
It is the responsibility of the GameStop Board of Directors to instruct management that the
principles and guidelines contained in this policy are regularly communicated to, and are
understood and observed by, all GameStop Associates. Management will be required to certify
compliance with this policy on an annual basis, and the Board will monitor this certification.
The Board will not censure management for any loss of business resulting from compliance with the
provisions of this policy. Equally, all Associates are to be aware of their personal
responsibility in complying with these same provisions and reporting any known or suspected
violations of this policy. The Board undertakes that no Associate will be subject to any form of
retaliation as a consequence of bringing to GameStop’s attention any breach or suspected breach of
any requirements mandated by this policy.
Reporting Known or Suspected Policy Violations
Alleged violations of this policy and the basis for the allegations shall be communicated
confidentially via either:
—
The confidential whistleblower “Hero” hotline at 1-800-306-9330 or
—
By contacting the Human Resources Department at 1-817-424-2000.
GameStop will investigate all credible allegations concerning violations of this policy.
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Appendix A
ANNUAL STANDARDS, ETHICS AND CONDUCT POLICY ACKNOWLEDGEMENT FORM
C:
C:C:
Name:
Office/Department:
Date:
C:
1. Instructions
Associates are required to file a Standards, Ethics and Conduct Policy Acknowledgment and Conflict
of Interest Disclosure Form annually and when situations arise that create an actual, potential, or
apparent conflict of interest. Officers of GameStop and any Associates who purchase goods or
services for GameStop or who enter into and administer contracts on behalf of GameStop must
complete and file this form annually. Associates who are responsible for sensitive or confidential
information may also be required to complete this form annually.
Complete the form and if you have a “Yes” response to either Item 2, 3 or 4 or a response other
then “None” or “N/A” to Item 5, forward it in a sealed envelope marked “PERSONAL AND CONFIDENTIAL”
to your department head. The department head reviews the disclosures and discusses with you any
steps necessary to resolve conflicts. The department head must certify either that:
•
The conflict disclosed by the Associate is not one that is prohibited under GameStop’s
Conflict of Interest Policy or other policies; or
•
The Associate has taken appropriate steps to resolve the conflict.
2. Offices and Positions
Are you, your spouse, dependent or other household member an officer, director, trustee, partner
(general or limited), associate, or regularly retained agent of any organization with which:
a. GameStop has had business dealings during the past year; or
b. GameStop might have business dealings in the next year?
YES
NO
If “YES,” please provide the following information:
Name (You or
Family or Household
Organization’s
Organization
Position
Member)
Business
3. Ownership Interests
Do you, your spouse, dependent or other household member have the actual or beneficial ownership of
stock, equity, debt, or any other financial interest in any organization with which:
a. GameStop has had business dealings during the past year; or
b. GameStop might have business dealings in the next year?
YES
NO
If “YES,” please provide the following information:
Name (You or
Investment
Family or Household
Organization’s
Organization
Description
Member)
Business
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4. Remunerative Activities
Do you, your spouse, dependent or other household member, either individually or in the aggregate,
expect to receive in the current or a future year, remuneration for services in excess of $1000
from an organization with which:
a). GameStop has had business dealings during the past year; or
b). GameStop might have business
dealings in the next year?
YES
NO
If “YES,” please provide the following information:
Name (You or
Type and Amt.
Family or Household
Organization’s
Organization
Of Payment
Member)
Business
5. Other Interests
Please briefly describe any other interest, relationship, or transaction that could create a real,
apparent, or potential conflict of interest contrary to the requirements, spirit, or general
principles set forth in GameStop’s Conflict of Interest Policy.
6. Associate’s Certification
I have read GameStop’s Code of Standards, Ethics and Conduct, including the Conflict of Interest
policy contained therein, and understand its contents. I agree to comply fully with the
standards, policies and procedures contained in the Code of Standards, Ethics and Conduct and the
Company’s related policies and procedures. I understand that I have an obligation to report to the
Confidential Whistleblower “Hero” hotline at 1-800-306-9330 or the Human Resources Department at
1-817-424-2000 any suspected violations of the Code of Standards, Ethics and Conduct of
which I am aware. I certify that, except as fully disclosed above in accordance with the terms of
this Code of Standards, Ethics and Conduct, I have not engaged in any transactions or activities
that would constitute an actual or apparent conflict with the interests of the Company, including,
but not limited to, the examples of conflicts of interest presented in such policy. I understand
and accept my obligation to disclose in a timely fashion any interest that I, my spouse, my
dependents or other household members might have in a proposed GameStop transaction. I further
certify that I am in full compliance with the Code of Standards, Ethics and Conduct and any related
policies and procedures.
The above is an accurate and current statement of all my reportable outside interests and
activities, to the best of my knowledge.
Associate Signature:
Date:
7. Department Head’s Certification
Describe the steps taken by the above named Associate to resolve any conflict of interest entered above:
I certify, to the best of my knowledge, that the person named above does not have any conflicts of
interest or has reported them and resolved them.
Department Head’s Signature:
Date:
Please forward a copy of the signed Appendix A to Shirley Granado in the Finance Department.
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Appendix B
GIFT RECEIPT APPROVAL FORM
Name:
Office/Department:
Date:
1. Instructions
Associates are required to file a Gift Receipt Approval Form when situations arise that create an
actual, potential, or apparent conflict of interest. Officers of GameStop and any Associates who
purchase goods or services for GameStop or who enter into and administer contracts on behalf of
GameStop or who are responsible for sensitive or confidential information are also required to
complete this form when they receive a gift valued at greater than $1000 for their personal use or
enjoyment.
2. Gift Declaration
Recipient Name
Gift
Dollar Value
(You, Family or
Donor Organization
Received
of Gift
Household Member)
and Type of Business
3. Associate’s Certification
The above is an accurate and current statement of all gifts I have received for my personal use
and enjoyment.
Associate Signature:
Date:
4.
Department Head’s Certification
I certify, to the best of my knowledge, that the person named above has not received any gifts
valued at over $1000 for personal use and enjoyment other those submitted.
Department Head’s Signature:
Date:
When a gift valued at over $1000 is received, please forward a copy of the signed Appendix B to
Shirley Granado in the Finance Department.