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Crailar Technologies Inc – ‘6-K’ for 2/8/06 – EX-99.3

On:  Wednesday, 2/8/06, at 6:52pm ET   ·   As of:  2/9/06   ·   For:  2/8/06   ·   Accession #:  1183740-6-34   ·   File #:  0-50367

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  As Of                Filer                Filing    For·On·As Docs:Size              Issuer               Agent

 2/09/06  Crailar Technologies Inc          6-K         2/08/06    4:476K                                   Michener Lang

Report of a Foreign Private Issuer   —   Form 6-K
Filing Table of Contents

Document/Exhibit                   Description                      Pages   Size 

 1: 6-K         Report of a Foreign Private Issuer                  HTML     10K 
 2: EX-99.1     Miscellaneous Exhibit                               HTML    111K 
 3: EX-99.2     Miscellaneous Exhibit                               HTML    111K 
 4: EX-99.3     Miscellaneous Exhibit                               HTML    119K 


EX-99.3   —   Miscellaneous Exhibit


This exhibit is an HTML Document rendered as filed.  [ Alternative Formats ]



  EX99-3  

Exhibit 99.3









HEMPTOWN CLOTHING INC.




2005 ANNUAL GENERAL MEETING

 

 

2005 Annual General Meeting Materials Attached:


Notice of Meeting

Information Circular

Proxy

Financial Statements


Supplemental Mailing List Return Card


The 2005 Annual General Meeting of the shareholders of Hemptown Clothing Inc.
is being held at 1307 Venables Street, Vancouver, British Columbia, V5L 2G1, on
Saturday, June 18, 2005 at 10:00 a.m.









Hemptown Clothing Inc.
1307 Venables Street, Vancouver, British Columbia, V5L 2G1
Phone: (604) 255-5005 and Fax: (604) 255-5038

__________

 


Dear Shareholders,

2004 has seen Hemptown acquire what could turn out to be "the greatest innovation in fiber technology since the cotton gin", as our Founder and President Jason Finnis has commented. Through a fortunate set of circumstances, we have entered into a collaboration agreement with the National Research Council of Canada (NRC), whose scientists are intent on developing an enzymatic process that would produce a low cost, high performance hemp based natural fiber.

This development comes as the result of our years of dedication towards finding an environmentally friendly and economically viable alternative to cotton and synthetics. This work, and our garments, came to the attention of the NRC and lead to this breakthrough arrangement. We now eagerly await each new test sample of this new product, and have already received solid interest from some very large customers. The full potential of this new fiber has not yet been determined, but the demand for it will be in the millions of pounds per year, and could become the cleaner, stronger, softer and even lower cost replacement for conventional cotton that would unlock this billion dollar market. Our working name for this new product is CRAILAR(TM), and we think you'll be hearing a lot about it in the future.

Hemptown also has incorporated three wholly-owned subsidiaries as part of our corporate structure: Hemptown USA, Inc., for handling of our American sales logistics, Crailar Fiber Technologies Inc., as the fiber technology division, and 0697872 B.C. Ltd., an extra-provincially registered BC company that holds 80 acres of industrial property, given to us by the town of Craik, Saskatchewan. We intend to use this property for the construction of a CRAILAR fiber plant, by July 1, 2007. We welcome the people of Craik as partners in our exciting biotech development.

Amidst all this excitement, our 2004 sales managed a record, 26% over the previous year, but did not meet our projected goals. Several of our intended US distributors suffered from overstocking in their warehouses, and have delayed listing Hemptown's current line of products, hopefully not for longer than the beginning of 2006. Our overhead installed in anticipation of adding these distributors created a larger than anticipated loss for the year, which has been addressed with trimmed budgets and tighter financial controls that allow our services to be scaled up as and when required. Our newly introduced blends of innovative eco fabrics incorporating bamboo, soy and other interesting fibers are also expected to help bump "conventional" products off distributors' shelves.

Hemptown's debut in the public markets has been an up and down experience, but we are beginning to create a following of investors and analysts. As the OTCBB is seen as an initial exchange for us, we hope to extend our company's listing to other exchanges in the future, thereby increasing our distribution, demand and liquidity.

Interest and excitement is high for Hemptown's products, and in particular our CRAILAR fiber technology. 2005 and 2006 appear to be a period for "coming of age" for this company. On behalf of the Board, I wish to again thank you for your support, encouragement, enthusiasm and patience as we strive to build further value in Hemptown and its mission.

Yours in health and comfort,





Jerry Kroll, Chairman

Vancouver, B.C.

May 3, 2005


HEMPTOWN CLOTHING INC.

1307 Venables Street, Vancouver, British Columbia, V5L 2G1

 

 

NOTICE OF ANNUAL GENERAL MEETING

 

FOR THE ANNUAL GENERAL MEETING OF THE SHAREHOLDERS OF
HEMPTOWN CLOTHING INC. TO BE HELD ON JUNE 18, 2005

 

NOTICE IS HEREBY GIVEN that the Annual General Meeting (the "Meeting") of the shareholders of Hemptown Clothing Inc. (the "Company") will be held at 1307 Venables Street, Vancouver, British Columbia, V5L 2G1, on Saturday, June 18, 2005, at 10:00 a.m. for the following purposes (the "Notice of Meeting"):

 

1.         Report of the Directors to the Company. To receive and consider the report of the Directors of the Company to the shareholders of the Company.



2.         Financial Statements of the Company. To receive and consider the audited consolidated financial statements of the Company for the year ended December 31, 2004, together with the report of the auditors of the Company on the December 31, 2004 audited consolidated financial statements of the Company.



3.         Approval of the acts of the Directors of the Company. To consider and, if thought advisable, pass the following ordinary resolution, with or without amendment:


         "RESOLVED, by ordinary resolution, that the actions, deeds and conduct of the Directors of the Company on behalf of the Company since the date of the last annual general meeting of the Company are hereby ratified and confirmed."



4.         Approval of the appointment of Auditors for the Company. To consider and, if thought advisable, pass the following ordinary resolution, with or without amendment:


         "RESOLVED, by ordinary resolution, that Dale Matheson Carr-Hilton LaBonte, Chartered Accountants, are hereby appointed auditors of the Company until the next annual general meeting of the Company or until a successor is appointed, at a remuneration to be fixed by the Directors of the Company, and that the Directors of the Company are hereby authorized to fix the auditors' remuneration."



5.         Approval of the election of Directors for the Company. To elect Directors for the Company for the ensuing year.




6. Approval of proposed Stock Option Plan for the Company. To consider and, if thought advisable, pass the following ordinary resolution, with or without amendment:


         "RESOLVED, by ordinary resolution that, subject to regulatory approval, the filing and form of which being at the sole and absolute discretion of the Directors of the Company, the shareholders of the Company hereby approve and authorize the adoption by the Company of a new and proposed stock option plan (the "Stock Option Plan") to, among other matters: (i) fix the maximum number of common shares for which options may be granted under the Stock Option Plan at a maximum of up to 13,685,635 common shares of the Company's share capital; and (ii) specify that the options issued pursuant to the Stock Option Plan are non-transferable; and, furthermore, that the Directors of the Company are authorized, in their sole and absolute discretion, to abandon or alter any portion of the Stock Option Plan at any time without the further approval of the shareholders of the Company."


7.         Approval of Discretion to complete the proposed Stock Option Plan by the Company. To consider and, if thought advisable, pass the following special resolution, with or without amendment:

         "RESOLVED, by special resolution that, subject to regulatory approval and in compliance with the policies of the applicable stock exchange, the filing and form of which being at the sole and absolute discretion of the Directors of the Company, the Directors of the Company are authorized, in their sole and absolute discretion, to abandon or alter any portion of the proposed Stock Option Plan by the Company at any time without the further approval of the shareholders of the Company."


8.         Other Business. To transact any other business which may properly come before the Meeting.

 

Information relating to the matters to be brought before the Meeting is set forth in the Information Circular which accompanies this Notice of Meeting and which is supplemental to and expressly made a part of this Notice of Meeting.

It is important that your common shares be represented at this Meeting to ensure a quorum. If you cannot be present to vote in person, please ensure that your proxy or, if a corporation, your representative, is appointed and present to vote on your behalf at the Meeting. Instructions regarding the appointment of a proxy or representative are contained in the Information Circular.

 

DATED at Vancouver, British Columbia, on this 3rd day of May, 2005.

 

BY ORDER OF THE BOARD OF DIRECTORS OF
HEMPTOWN CLOTHING INC.
Per:

"
Jerry Kroll "

Jerry Kroll
Chairman, CEO and a Director


HEMPTOWN CLOTHING INC.

1307 Venables Street, Vancouver, British Columbia, V5L 2G1

 

INFORMATION CIRCULAR

 

FOR THE ANNUAL GENERAL MEETING OF THE SHAREHOLDERS OF
HEMPTOWN CLOTHING INC. TO BE HELD ON JUNE 18, 2005

 

SOLICITATION OF PROXIES

 

This information circular (the "Information Circular") is furnished in connection with the solicitation of proxies by the management of Hemptown Clothing Inc. (the "Company") for use at the Annual General Meeting (the "Meeting") of shareholders of the Company to be held at the time and place and for the purposes set forth in the Notice of Meeting distributed with this Information Circular. The cost of this solicitation will be borne by the Company.

 

APPOINTMENT OF PROXYHOLDER

A shareholder unable to attend the Meeting may appoint a proxyholder to vote his common shares at the Meeting by completing the form of proxy (the "Proxy") provided with this Information Circular. The persons named as proxyholder on the accompanying Proxy have been provided by management for selection by the shareholder. A shareholder desiring to appoint some other person may do so by inserting the name in the space provided. If no choice of proxyholder is made then the first named proxyholder will exercise the Proxy with automatic substitution of the succeeding named proxyholder if such first named is not able to attend the Meeting. A person appointed as proxyholder need not be a shareholder of the Company. All completed Proxy forms must be deposited at the office of the Company, located at 1307 Venables Street, Vancouver, British Columbia, V5L 2G1, not less than 48 hours before the time of the Meeting.

 

REVOCATION OF PROXY

A Proxy may be revoked either by signing a Proxy bearing a later date and depositing it at the place and within the time aforesaid or signing and dating a written notice of revocation (in the same manner as the Proxy is required to be executed as set out in the notes to the Proxy) and either depositing the same at the place and within the time aforesaid or with the Chairperson of the Meeting on the day of the Meeting, or on the day of any adjournment thereof, or registering with the Scrutineer thereat as a shareholder present in person, whereupon such Proxy shall be deemed to have been revoked.

 

EXERCISE OF DISCRETION BY PROXYHOLDER

The proxyholder in the enclosed form of Proxy will vote the common shares in respect of which they are so appointed in accordance with the direction of the shareholders appointing them. In the absence of any such direction from a shareholder such common shares will be voted in the discretion of the proxyholder upon the matters described in the form of Proxy.


The enclosed form of Proxy confers discretionary authority upon the proxyholder with respect to amendments or variations of matters identified in the Notice of Meeting and other matters which may properly come before the Meeting unless revoked by the shareholder as provided in the form of Proxy. At the time of printing this Information Circular management of the Company knows of no such amendments, variations, or other matters which are to be presented for action at the Meeting, other than the matters referred to in the Notice of Meeting.

Matters which may properly come before the Meeting shall be any matter not effecting a change in the articles or memorandum of the Company or not disposing of all or substantially all of the assets of the Company.

 

RECORD DATE

Those registered members entitled to vote at the Meeting will be determined by the record of such holders at the close of business on April 18, 2005 (the "Record Date").

 

PRINCIPAL HOLDERS OF COMMON SHARES AND VOTING RIGHTS

The Company is authorized to issue 100,000,000 common shares without par value of which 13,685,635 common shares are issued and outstanding as of the Record Date. The Company has no other class of voting securities.

Holders of the outstanding common shares in the capital of the Company on the record date will, on a poll or ballot, be entitled to such votes per common share as provided by the Articles and Memorandum of the Company, provided they are present in person or by Proxy.

To the knowledge of management of the Company the following beneficially own, directly or indirectly, or exercise control or direction, over common shares carrying more than 10% of the voting rights attached to any class of voting securities of the Company:


Member


Number of Common Shares

Percentage of
Issued(5)


Jerry Kroll(1)


3,270,506(3)


23.90%


Jason Finnis and
Larisa Harrison(2)



3,242,502(4)



23.69%

  1. Mr. Kroll is the current Chairman, Chief Executive Officer and a Director of the Company.
  2. Mr. Finnis and Ms. Harrison own their common shares jointly. Mr. Finnis is the current President and a Director of the Company, and Ms. Harrison is the current Chief Administration Officer, Secretary, Treasurer and a Director of the Company.
  3. An aggregate of 2,162,405 of these common shares are subject to and held pursuant to the terms and conditions of a certain "Amended Voluntary Pooling Agreement", dated for reference as last amended on March 31, 2004 (the "Pooling Agreement"), as entered into among the Company and certain founding shareholders of the Company.
  4. An aggregate of 1,680,001 of these common shares are subject to the terms of the Pooling Agreement.
  5. These calculations are based on the number of shares held, plus the number of options that the shareholder can exercise, as of the Record Date.


SHAREHOLDINGS OF PERSONS SOLICITING PROXIES

The Board of Directors and Officers of the Company are soliciting Proxies by issuance of the within Information Circular. Those persons, their present offices and their common shares beneficially owned in the Company, directly or indirectly, are as follows:


Name


Office

Number of
Common Shares(5)


Jerry Kroll


Chairman, Chief Executive Officer and a Director


3,270,506(1)


Jason Finnis


President and a Director


3,242,502(2)


Larisa Harrison


Chief Administration Officer, Secretary/Treasurer and a Director


3,242,502(2)


Robert Edmunds


Director


712,499(3)


Guy Carpenter


Chief Operating Officer and a Director


359,961(4)

Guy Prevost

Chief Financial Officer

Nil

  1. An aggregate of 2,162,405 of these common shares are subject to the terms of the Pooling Agreement. Mr. Kroll has also been granted 250,000 stock options which began vesting, as to 1/12th each month, commencing on August 9, 2004.
  2. Mr. Finnis and Ms. Harrison own their common shares jointly. An aggregate of 1,680,001 of these common shares are subject to the terms of the Pooling Agreement. Mr. Finnis and Ms. Harrison have each also been granted 250,000 stock options which began vesting, as to 1/12th each month, commencing on August 9, 2004.
  3. An aggregate of 400,000 of these common shares are subject to the terms of the Pooling Agreement. Mr. Edmunds has also been granted 50,000 stock options which began vesting, as to 1/12th each month, commencing on August 9, 2004.
  4. Mr. Carpenter has also been granted 250,000 stock options which began vesting, as to 1/12th each month, commencing on August 9, 2004.
  5. These numbers are based on the number of shares held, plus the number of options that the shareholder can exercise, as of the Record Date.

 

REMUNERATION OF MANAGEMENT AND OTHERS

Executive Compensation

The Company's fiscal year end is the 31st day of December.

Pursuant to Form 41 of the Securities Rules (British Columbia), the Company is a "small business issuer", which is defined as a company that:


The Company has created seven Executive Offices, namely that of Chairman, Chief Executive Officer, President, Chief Operating Officer, Secretary/Treasurer, Chief Financial Officer, and Chief Administration Officer. In this regard the Company's named Executive Officers (collectively, the "Named Executive Officers") are as follows:

Jerry Kroll - Mr. Kroll became a Director of the Company and the Company's current Chairman and Chief Executive Officer effective on October 6, 1998. Mr. Kroll resigned as President on March 31, 2004.

Jason Finnis - Mr. Finnis became a Director of the Company on December 15, 2000 and the Company's current President effective on March 31, 2004. Mr. Finnis resigned as Chief Operating Officer and Secretary/Treasurer on March 31, 2004.

Larisa Harrison - Ms. Harrison became a Director of the Company and the Company's Chief Administration Officer, effective on December 15, 2000, and the Company's current Secretary/Treasurer effective on March 31, 2004.

Robert Edmunds - Mr. Edmunds became a Director of the Company and the Company's Chief Financial Officer effective on December 15, 2000. Mr. Edmunds resigned as Chief Financial Officer on April 27, 2005.

Guy Carpenter - Mr. Carpenter became the Company's Chief Operating Officer effective on March 31, 2004 and was appointed a Director on June 12, 2004.

Guy Prevost - Mr. Prevost became the Company's current Chief Financial Officer effective on May 2, 2005.

For the purpose of this Information Circular, except as otherwise expressly provided or unless the context otherwise requires, the following words and phrases shall have the following meanings:

"Equity security" means securities of a company that carry a residual right to participate in earnings of that company and, upon liquidation or winding up of that company, its assets;

"Option" means all options, share purchase warrants and rights granted by a company or any of its subsidiaries (if any) as compensation for services rendered or otherwise in connection with office or employment;

"LTIP" means a long-term incentive plan, which is any plan providing compensation intended to serve as incentive for performance to occur over a period longer than one financial year, whether the performance is measured by reference to financial performance of the company or an affiliate of the company, the price for the company's securities, or any other measure, but does not include Option or SAR plans or plans for compensation through restricted shares or restricted share units; and

"SAR" means stock appreciation right, which is a right granted by a company or any of its subsidiaries (if any) as condensation for services rendered or otherwise in connection with office or employment to receive a payment of cash or an issue or transfer of securities based wholly or in part on changes in the trading price of publicly traded securities.

The following table details the compensation paid to the Company's Named Executive Officers during the Company's three most recently completed financial years:


Summary Compensation Table

                            Annual Compensation                Long-Term Compensation




Name and Principal Position(1)



Fiscal
Year
End





Salary
($)(2)





Bonus
($)

All other
and annual Compensation
and LTIP Payouts
($)

Securities under Options/
SARS
Granted
(#)(4)


Restricted Shares or Restricted
Share Units
(#)


Jerry Kroll
Chairman, CEO and a Director


2004(3)
2003
2002


60,000
50,000
48,000


Nil
Nil
Nil


Nil
Nil
Nil


250,000
250,000
Nil


Nil
Nil
Nil


Jason Finnis
President and a Director


2004(5)
2003
2002


60,000
50,000
48,000


Nil
Nil
Nil


Nil
Nil
Nil


250,000
250,000
Nil


Nil
Nil
Nil


Larisa Harrison
Chief Administration Officer, Secretary/Treasurer and a Director


2004(5)
2003
2002


60,000
50,000
48,000


Nil
Nil
Nil


Nil
Nil
Nil


250,000
250,000
Nil


Nil
Nil
Nil


Robert Edmunds
Director


2004
2003
2002


Nil
Nil
Nil


Nil
Nil
Nil


Nil
Nil
Nil


50,000
50,000
Nil


Nil
Nil
Nil


Guy Carpenter
COO and a Director


2004(6)
2003
2002


100,868
Nil
Nil


Nil
Nil
Nil


Nil
Nil
Nil


250,000
Nil
Nil


Nil
Nil
Nil


Guy Prevost

Chief Financial Officer


2004
2003
2002


Nil
Nil
Nil


Nil
Nil
Nil


Nil
Nil
Nil


Nil
Nil
Nil


Nil
Nil
Nil

  1. Refer to the disclosure found above the "Summary Compensation Table" hereinabove for a detailed description of the Company's Named Executive Officers.
  2. None of the Company's Named Executive Officers received salary and bonuses exceeding $100,000 during the fiscal years ended December 31, 2002 and 2003. Mr. Carpenter received salary exceeding $100,000 in 2004. Effective on January 1, 2004 the Company has agreed to pay each of Messrs. Kroll and Finnis and Ms. Harrison compensation of $5,000 per month for various services provided and to be provided to the Company on a reasonably full-time basis in each such instance.
  3. $22,000 of this salary amount has accrued.
  4. On September 10, 2003 the Company issued 250,000 Options to Jerry Kroll, Jason Finnis and Larisa Harrison and 50,000 Options to Mr. Edmunds. These Options vest as to 1/12th each month commencing October 10, 2003 at an exercise price of U.S. $0.75 expiring on November 22, 2006. On July 9, 2004 the Company issued 250,000 Options to Jerry Kroll, Jason Finnis, Larisa Harrison and Guy Carpenter and 50,000 to Mr. Edmunds. These Options vest as to 1/12th each month commencing August 9, 2004 at an exercise price of U.S. $0.90 expiring on July 9, 2007.
  5. $11,306 of this salary amount has accrued.

  6. The Company has agreed to pay Mr. Carpenter compensation of US $2,500 per month from March to May and US $10,000 per month from June to December 2004 of which US $79,762.50 was accrued at December 31, 2004. It was agreed in early February 2005 that Mr. Carpenter would subscribe for 172,460 Units of the Company at US $0.37 per share as settlement of part of the outstanding debt, leaving a balance of US $3,062.50 accrued as at December 31, 2004.

 

The Company anticipates that compensation will be provided by the Company during the Company's next financial year to certain of the Named Executive Officers of the Company and in conjunction with certain management and administrative services to be provided to the Company by such Named Executive Officers.

Long-term Incentive Plans - Awards in most recently completed Financial Year

During its most recently completed financial year, and for the two previously completed financial years, the Company has not awarded or instituted any LTIPs in favour of its Named Executive Officers.

Options/SAR Grants during the most recently completed Financial Year

Other than as set forth in the "Summary Compensation Table" hereinabove, no individual grants of Options to purchase or acquire securities of the Company or any of its subsidiaries (whether or not in tandem with SARs) or any freestanding SARs were granted or were in effect and in favour of any of the Company's Named Executive Officers during the Company's most recently completed financial year. Refer to the section captioned "Stock Options" hereinbelow for further information in this regard.

Aggregate Options/SAR Exercises during the most recently completed Financial Year and Financial Year-End Option/SAR Value

A total of 60,000 Options were exercised by the Company's Executive Officers during the fiscal year ended December 31, 2004. All Options exercised to date are Options that were issued in the 2001 option plan. The strike price for these Options is $0.50 per share. The aggregate net value of common shares under Option (or tandem SARs) or freestanding SARs (market value less exercise price) as at the date of the Company's most recently completed financial year end was $Nil.

Defined Benefit Plans

The Company does not have, and at no time during its most recently completed financial year had, any defined benefit or actuarial plans in respect of which any of its Named Executive Officers were eligible to participate.

Compensation of Directors

For the Company's most recently completed fiscal year:

    1. no compensation of any kind was accrued, owing or paid to any of the Company's current Directors for acting in their capacity as such;
    2. no arrangements of any kind existed with respect to the payment of compensation of any kind to any of the Company's current Directors for acting in their capacity as such;

    3. no compensation of any kind was accrued, owing or paid to any of the Company's current Directors for services rendered to the Company as consultants or experts;
    4. no arrangements of any kind existed with respect to the payment of compensation of any kind to any of the Company's current Directors for services rendered, or proposed to be rendered, to the Company as consultants or experts; and
    5. no SARs or LTIPs were outstanding or in effect in favour of any of the Company's Directors.

 

FINANCIAL STATEMENTS

The audited consolidated financial statements of the Company for the year ended December 31, 2004 will be placed before the Meeting for review and consideration by the shareholders of the Company.

 

APPOINTMENT OF AUDITORS

Management of the Company will recommend to the Meeting to appoint Dale Matheson Carr-Hilton LaBonte, Chartered Accountants, as auditors of the Company for the ensuing year, and to authorize the Directors of the Company to fix such auditors' remuneration.

 

STOCK OPTIONS

On February 4, 2004, the Board of Directors of the Company authorized the issuance of 382,000 Options to purchase 382,000 common shares to certain employees, Directors and consultants of the Company. The Options are administered by the Board of Directors which determines the persons to whom awards will be granted, the number of awards to be granted and the specific terms of each grant. Awards consist of non-qualified stock Options (as "Incentive" stock options under Section 422 of the United States Internal Revenue Code of 1986, as amended). For all Options issued to employees (including Officers) the vesting period begins on March 4, 2004. On March 4, 2004, 1/12th of the Options issued to an individual vest, and then an additional 1/12th on the first of each subsequent month. The exercise price for all the Options issued is U.S. $0.75 per common share. The Options expire on February 4, 2007.

On July 9, 2004, the Board of Directors of the Company authorized the issuance of 1,594,500 Options to purchase 1,594,500 common shares to certain employees, Directors and consultants of the Company. The Options are administered by the Board of Directors which determines the persons to whom awards will be granted, the number of awards to be granted and the specific terms of each grant. Awards consist of non-qualified stock Options (as "Incentive" stock options under Section 422 of the United States Internal Revenue Code of 1986, as amended). For all Options issued to employees (including Officers) the vesting period begins on August 9, 2004. On August 9, 2004, 1/12th of the Options issued to an individual vest, and then an additional 1/12th on the first of each subsequent month. The exercise price for all the Options issued is U.S. $0.90 per common share. The Options expire on July 9, 2007.

On December 9, 2004, the Board of Directors of the Company authorized the issuance of 300,000 Options to purchase 300,000 common shares to certain consultants of the Company. The Options are administered by the Board of Directors which determines the persons to whom awards will be granted, the number of awards to be granted and the specific terms of each grant. Awards


consist of non-qualified stock Options (as "Incentive" stock options under Section 422 of the United States Internal Revenue Code of 1986, as amended). For all Options issued the vesting period begins on January 9, 2005. On January 9, 2005, 1/12th of the Options issued to an individual vest, and then an additional 1/12th on the first of each subsequent month. The exercise price for all the Options issued is U.S. $0.32 per common share. The Options expire on December 9, 2007. These Options were cancelled on March 29, 2005.

On December 10, 2004, the Board of Directors of the Company authorized the issuance of 300,000 Options to purchase 300,000 common shares to certain consultants of the Company. The Options are administered by the Board of Directors which determines the persons to whom awards will be granted, the number of awards to be granted and the specific terms of each grant. Awards consist of non-qualified stock Options (as "Incentive" stock options under Section 422 of the United States Internal Revenue Code of 1986, as amended). All Options issued vest over three months, beginning on December 15, 2004 and 1/3rd for each of the following two months. The exercise price for all the Options issued is U.S. $0.20 per common share. The Options expire on June 15, 2005. These Options were cancelled on March 29, 2005.

During the year ended December 31, 2004, 352,500 stock options were cancelled.

A total of 60,000 Options were exercised by the Company's Executive Officers during the fiscal year ended December 31, 2004. All Options exercised to date are Options that were issued in the 2001 option plan. The strike price for these Options is $0.50 per common share.

Management of the Company may propose to seek shareholder approval for the granting of incentive stock Options (which Options may have special rights attached to them) to such Directors, Officers, employees and consultants of the Company during the ensuing year and at such prices and in such amounts as may be determined by the Directors of the Company, in their sole and absolute discretion, and as are acceptable with the appropriate regulatory authorities and, in addition, to approve the exercise of any such or outstanding incentive stock Options by Directors and insiders of the Company together with any amendment or amendments to any such incentive stock Option agreements at such prices and in such amounts as may be determined by the Directors of the Company, in their sole and absolute discretion, and as are acceptable with the appropriate regulatory authorities.

 

INTEREST OF MANAGEMENT AND OTHERS IN MATERIAL TRANSACTIONS

Other than as disclosed herein, none of the Directors or Officers of the Company, nor any person who beneficially owns, directly or indirectly, common shares carrying more than 10% of the voting rights attached to all outstanding common shares of the Company, nor any associate or affiliate of the foregoing persons, has any material interest, direct or indirect, in any transactions since the commencement of the Company's last completed financial year, or in any proposed transaction which, in either case, has or will materially affect the Company.

 

ELECTION OF DIRECTORS

The Directors of the Company are elected annually and hold office until the next annual general meeting of the shareholders or until their successors in office are duly elected or appointed. The term of office of each member of the Board of Directors expires at the Meeting. Management of the Company proposes to nominate the persons listed below for election as Directors of the Company. MANAGEMENT DOES NOT CONTEMPLATE THAT ANY OF THE NOMINEES WILL BE UNABLE TO SERVE AS A DIRECTOR. IN ADDITION TO THE SLATE OF NOMINEES HEREIN LISTED SHAREHOLDERS PRESENT AT THE MEETING SHALL BE


ENTITLED TO NOMINATE AND VOTE FOR THE ELECTION OF ANY OTHER PERSON OR PERSONS AS A DIRECTOR. THE COMPANY HAS NOT RECEIVED NOTICE OF AND MANAGEMENT IS NOT AWARE OF ANY PROPOSED NOMINEES ADDITIONAL TO THOSE NAMED.

The following persons are proposed to be nominated by management for election as Directors of the Company at the Meeting.

 




Name, Country of Residence and Other Positions, if any,
held with the Company

Principal Occupation or Employment during the Past Five Years






Director Since

Number of Common Shares Beneficially Owned or Directed(5)


Jerry Kroll
Vancouver, British Columbia, Canada
Chairman, Chief Executive Officer and a Director


Businessperson
(see below for greater detail)


October 6, 1998


3,270,506(1)


Jason Finnis
Vancouver, British Columbia, Canada
President and a Director


Businessperson
(see below for greater detail)


December 15, 2000


3,242,502(2)


Larisa Harrison
Vancouver, British Columbia, Canada
Chief Administration Officer, Secretary/Treasurer and a Director


Businessperson
(see below for greater detail)


December 15, 2000


3,242,502(2)


Robert Edmunds
Calgary, Alberta, Canada
Director


Businessperson
(see below for greater detail)


December 15, 2000


712,499(3)


Guy Carpenter
Wilmington, North Carolina, USA
Chief Operating Officer and a Director


Businessperson
(see below for greater detail)


June 12, 2004


359,961(4)

  1. An aggregate of 2,162,405 of these common shares are subject to the terms of the Pooling Agreement. Mr. Kroll has also been granted 250,000 Options.
  2. Mr. Finnis and Ms. Harrison own their common shares jointly. An aggregate of 1,680,001 of these common shares are subject to the terms of the Pooling Agreement. Mr. Finnis and Ms. Harrison have each also been granted 250,000 Options.
  3. An aggregate of 400,000 of these common shares are subject to the terms of the Pooling Agreement. Mr. Edmunds has also been granted 50,000 Options.
  4. Mr. Carpenter has also been granted 250,000 Options.
  5. These numbers are based on the number of shares held, plus the number of options that the shareholder can exercise, as of the Record Date.


Jerry Kroll. Since 1995 Mr. Kroll has owned and operated Ascend Sportmanagement Inc. Under this company Mr. Kroll acts as a marketing agent representing drivers and race teams attracting corporate sponsorship and doing corporate fundraising. Mr. Kroll has concentrated his efforts in the areas of CART, Indy Car and support event racing. Since 1998 Mr. Kroll has been involved in the Company as a co-founder, Chief Executive Officer and a Director. Mr. Kroll has broad marketing experience including wholesale and retail companies as well as a background in the operation of franchise systems.

Jason Finnis. Since 1998 Mr. Finnis has been involved in the Company as founder. He has been a Director since December 15, 2000 and became the President of the Company in March 2004. Mr. Finnis has been working as an entrepreneur in the hemp industry since 1994. Mr. Finnis has started and grown three different hemp enterprises since 1994 and has built a market for his products, now marketed under the Company's brand name, throughout North America and several cities outside North America. Mr. Finnis has established strong ties with the Federal Government of Canada and was instrumental in removing the Canadian tariff on all imported hemp fabric. Mr. Finnis has been a sought after speaker at many North American universities and conferences speaking on a wide variety of business and hemp industry related topics. Mr. Finnis attended the University of Victoria in the Faculty of Fine Arts, and possesses broad experience in apparel manufacturing, marketing and sales.

Larisa Harrison. Ms. Harrison has been a Director of the Company since December 15, 2000. Ms. Harrison has been working in the hemp clothing industry since 1995. Ms. Harrison was instrumental in creating the growth in demand for the Company's products over the past years. Since 1998 Ms. Harrison has been a self-employed administrative consultant. Ms. Harrison provides human resource management, develops customized computer databases and provides bookkeeping services for several Canadian businesses. In May of 1998 Ms. Harrison was employed by one of Canada's top providers of private label fashion to North American Department and chain stores. In this role Ms. Harrison provided product development, sales support and production management for a number of clients. Ms. Harrison possesses extensive experience in the apparel industry, network administration and graphic design. Ms. Harrison is a graduate of the University of Victoria with a Fine Arts degree from the School of Music.

Robert Edmunds, C.A. Mr. Edmunds has been a Director of Hemptown since December 15, 2000. Mr. Edmunds received a Chartered Accountant designation in 1992. He has worked as the proprietor of a public practice from 1992 through 1998. Since 1998 Mr. Edmunds has been performing consulting work, providing business strategy, financial planning and accounting services for various clients in the entertainment and e-commerce industries.

Guy Carpenter, MBA. Vancouver, British Columbia.  Mr. Carpenter has been a member of the Board of Directors and our Chief Operating Officer since June 12, 2004.  Mr. Carpenter has many years of experience in the apparel industry, and is knowledgeable in all aspects of the industry, from the raw material to the manufacture and sale of the finished product to the consumer. He has developed a number of brands primarily within North America and Europe. During the past four years, Mr. Carpenter and a partner developed one of the largest casual apparel distribution centres in Central Europe. From 1997 until 2000, Mr. Carpenter was a senior vice-president for Danube Knitwear in Hungary/Romania, which manufactured knitwear for global brand names such as Nike, Levi and Gap. Mr. Carpenter received a Masters in Business Administration from the University of South Carolina and a Bachelor of Arts from the College of Charleston.

All of those nominees who are presently Directors will have their term of office as Directors expire as of the date of the Meeting. All of the Directors who are elected will have their term of office expire at the next annual general meeting of the Company.


In 2004 the Board of Directors established an audit committee and approved an audit charter under which the audit committee operates. Mr. Robert Edmunds, Mr. Guy Carpenter and Ms. Larisa Harrison were appointed as members to the audit committee. The functions of the Audit Committee are to monitor overall adherence to Company policy, the effectiveness of the Company's internal audit personnel and their audit activities, and to meet with the Company's accountants, the Company's Chief Financial Officer and the Company's internal auditor on financial and audit matters as appropriate.

The Company does not have either a Nominating or Compensation Committee.

The number of common shares of the Company beneficially owned by the Company's nominees for Directors, directly, or indirectly, as of the date hereof is based on information furnished by the nominees themselves to the Company.


PROTECTION OF SHAREHOLDERS

The Corporations Act provides that a shareholder has the right to apply to the Supreme Court on the grounds that the Company is acting or proposes to act in a way that is prejudicial to such shareholder. On such an application the Court may make such order as it sees fit including an order to prohibit any act proposed by the Company. Under the Corporations Act a shareholder, director, former director, officer, former officer, the Registrar of Companies or any other person who, in the discretion of the Court, is a proper person to seek an oppression remedy, can apply for a preventative order where an act or omission of a corporation or its affiliates or the powers of the directors of a corporation or its affiliates are being exercised in a manner that is oppressive or unfairly prejudicial to any security holder, creditor, director or officer.

Under the Corporations Act a shareholder, director, officer of former shareholder, director of officer of the Corporation or its affiliates, the Registrar of Companies and any other person who, in the discretion of the Court, is a proper person to make an application to bring a derivative action, may, with leave of the Court, bring an action in the name of and on behalf of the Company to enforce an obligation owed to the Company that could be enforced by the Company itself or to obtain damages for any breach of such an obligation. In addition, the Corporations Act permits derivative actions to be commenced in the name of and on behalf of the Company or any of its subsidiaries.

 

PARTICULARS OF OTHER MATTERS TO BE ACTED UPON

Management of the Company is presently seeking shareholder consideration and ratification of the following matters. In this regard, and where referenced, the term "ordinary resolution" is defined to mean a resolution passed by a majority of not less than one-half (1/2) of the votes cast by members of the Company, and "special resolution" is defined to mean a resolution passed by a majority of not less than two-thirds (2/3s) of the votes cast by members of the Company, who, being entitled to do so, vote in person or by Proxy at this Meeting of the Company.

 

Approval of proposed Stock Option Plan for the Company

As set forth in the "Notice of Meeting" which is attached to this Information Circular, management of the Company initially proposes to seek shareholder approval, by way of ordinary resolution, that, subject to regulatory approval, the filing and form of which being at the sole and absolute discretion of the Directors of the Company, the shareholders of the Company hereby approve and authorize the adoption by the Company of a new and proposed stock option plan (the


"Stock Option Plan") to, among other matters: (i) fix the maximum number of common shares for which options may be granted under the Stock Option Plan at a maximum of up to 13,685,635 common shares of the Company's share capital; and (ii) specify that the options issued pursuant to the Stock Option Plan are non-transferable; and, furthermore, that the Directors of the Company are authorized, in their sole and absolute discretion, to abandon or alter any portion of the Stock Option Plan at any time without the further approval of the shareholders of the Company.

The Company's proposed Stock Option Plans authorize the Directors of the Company, in their sole and absolute discretion, to grant incentive stock Options to purchase common shares of the Company to any Director, Officer, full-time or part-time dependent contractor employee or consultant of the Company upon whose judgment, initiative and efforts the Company may rely for the successful conduct of its business. The proposed Stock Option Plans do not provide criteria for determining the number of Options an individual shall be awarded, or the term of such Options, but confer broad discretion on the Directors of the Company to make these decisions, subject to the rules and policies of the applicable stock exchange. A copy of the Company's proposed Stock Option Plan will be made available for review by the shareholders of the Company at the Meeting.

 

Approval of Discretion to complete the proposed Stock Option Plan

As finally set forth in the attached Notice of Meeting, management of the Company hereby also proposes to seek shareholder approval, again by way of special resolution, with or without amendment, that, subject to regulatory approval, the filing and form of which being at the sole and absolute discretion of the Directors of the Company, the Directors of the Company are authorized, in their sole and absolute discretion, to abandon or alter any portion of the proposed Stock Option Plan and Adoption at any time without the further approval of the shareholders of the Company.

 

Other Matters

The Company will consider and transact such other business as may properly come before the Meeting or any adjournment thereof. Management of the Company knows of no other matters to come before the Meeting other than those referred to in the Notice of Meeting. Should any other matters properly come before the Meeting the common shares represented by the Proxy solicited hereby will be voted on such matter in accordance with the best judgment of the persons voting by Proxy.

The Company's mailing address and business office is located at 1307 Venables Street, Vancouver, British Columbia, V5L 2G1. The Company's telephone number is (604) 255-5005 and the Company's fax number is (604) 255-5038.

 

Matters which may properly come before the Meeting shall be any matter not effecting a change in the Articles or Memorandum of the Company or not disposing of all or substantially all of the assets of the Company.

 

DATED at Vancouver, British Columbia, on this 3rd day of May, 2005.

 

BY ORDER OF THE BOARD OF DIRECTORS OF
HEMPTOWN CLOTHING INC.
Per:

"Jerry Kroll "

Jerry Kroll
Chairman, CEO and a Director


HEMPTOWN CLOTHING INC.

1307 Venables Street, Vancouver, British Columbia, V5L 2G1

 

PROXY

 

FOR THE ANNUAL GENERAL MEETING OF THE SHAREHOLDERS OF
HEMPTOWN CLOTHING INC. TO BE HELD ON JUNE 18, 2005

 

Type of Meeting:

Annual General Meeting

Name of Company:

Hemptown Clothing Inc. (the "Company")

Record Date:

April 18, 2005

Meeting Date and Time:

June 18, 2005 at 10:00 a.m.

Meeting Location:

1307 Venables Street, Vancouver, British Columbia, V5L 2G1

 

THIS PROXY IS SOLICITED ON BEHALF OF MANAGEMENT OF THE COMPANY.

 

I, the undersigned shareholder of the Company, am the registered owner of common shares in the capital of the Company and I appoint Jerry Kroll, the Chief Executive Officer and a Director of the Company, or in the place of the foregoing, Jason Finnis, the President and a Director of the Company, or in the place of the foregoing, Thomas J. Deutsch, solicitor for the Company, or in the place of each of the foregoing                               (you may fill in the name of another person you wish to act for you; see note 1 at the end of this Proxy and please print the person's name) as proxyholder for and on behalf of the shareholder with the power of substitution to attend, act and vote for and on behalf of the shareholder in respect of all matters that may properly come before the Meeting of the shareholders of the Company and at every adjournment thereof, to the same extent and with the same powers as if the undersigned shareholder were present at the said Meeting, or any adjournment thereof.

Without limiting the general powers conferred by this Proxy, I direct my Proxy to vote as follows:

 

1.         Approval of the acts of the Directors of the Company. An ordinary resolution that the actions, deeds and conduct of the Directors of the Company on behalf of the Company since the date of the last annual general meeting of the Company are hereby ratified and confirmed.

 

                          VOTE FOR:     [            ]                       WITHHOLD VOTE:     [            ]

 

2.         Approval of the appointment of Auditors for the Company. An ordinary resolution that Dale Matheson Carr-Hilton LaBonte, Chartered Accountants, are hereby appointed auditors of the Company until the next annual general meeting of the Company or until a successor is appointed, at a remuneration to be fixed by the Directors of the Company, and that the Directors of the Company are hereby authorized to fix the auditors' remuneration.

 

                          VOTE FOR:     [            ]                       WITHHOLD VOTE:     [            ]


 

3.         Approval of the election of Directors for the Company. An ordinary resolution to elect the following as duly elected Directors of the Company to hold office until the next annual general meeting of the Company or until their successors are elected or appointed, subject to the provisions of the Company's Articles:

 

(a) Jerry Kroll

 

                          VOTE FOR:     [            ]                       WITHHOLD VOTE:     [            ]

 

(b) Jason Finnis

 

                          VOTE FOR:     [            ]                       WITHHOLD VOTE:     [            ]

 

(c) Larisa Harrison

 

                          VOTE FOR:     [            ]                       WITHHOLD VOTE:     [            ]

 

(d) Robert Edmunds

 

                          VOTE FOR:     [            ]                       WITHHOLD VOTE:     [            ]

 

(e) Guy Carpenter

 

                          VOTE FOR:     [            ]                       WITHHOLD VOTE:     [            ]

 

4.         Approval of proposed Stock Option Plan for the Company. An ordinary resolution that, subject to regulatory approval, the filing and form of which being at the sole and absolute discretion of the Directors of the Company, the shareholders of the Company hereby approve and authorize the adoption by the Company of a new and proposed stock option plan (the "Stock Option Plan") to, among other matters: (i) fix the maximum number of common shares for which options may be granted under the Stock Option Plan at a maximum of up to 13,685,635 common shares of the Company's share capital; and (ii) specify that the options issued pursuant to the Stock Option Plan are non-transferable; and, furthermore, that the Directors of the Company are authorized, in their sole and absolute discretion, to abandon or alter any portion of the Stock Option Plan at any time without the further approval of the shareholders of the Company.


                          VOTE FOR:     [            ]                       VOTE AGAINST:     [            ]


5.         Approval of a proposed Name Change by the Company. To consider and, if thought advisable, pass the following special resolution, with or without amendment:

       "RESOLVED, by special resolution, that, subject to regulatory approval and in compliance with the policies of the stock exchange or over-the-counter market applicable to the Company, the final form and filing of which being at the sole and absolute discretion of the Board of Directors of the Company (the "Board"), the name of the Company be changed from Hemptown Clothing Inc. to such name as may be approved by the Board, in its sole and absolute discretion, and as is acceptable with the appropriate regulatory authorities (the "Name Change"); and, furthermore, that the Board is authorized, in its sole and absolute discretion, to abandon or alter any portion of the proposed Name Change at any time without the further approval of the shareholders of the Company."

 

                          VOTE FOR:     [            ]                       VOTE AGAINST:     [            ]

 

IF I HAVE NOT SPECIFIED MY PROXY VOTE IN A PARTICULAR WAY ON ANY RESOLUTION HEREIN, THEN I HEREBY CONFIRM THAT MY PROXYHOLDER MAY VOTE MY PROXY VOTE ON THAT PARTICULAR RESOLUTION IN MY PROXYHOLDER'S DISCRETION.

I AUTHORIZE MY PROXY TO ACT FOR ME AND TO VOTE AS HE OR SHE SEES FIT ON ANY MATTER WHICH MAY PROPERLY COME BEFORE THE MEETING. The undersigned shareholder hereby revokes any Proxy previously given to attend and vote at this Meeting.

 

Date:

__________________________________________________________
                                    (Proxies must be dated)

 

Signature:

__________________________________________________________

 

Name:

__________________________________________________________
                                    (Please print)

 

Address:

__________________________________________________________

 

NOTES TO SHAREHOLDER COMPLETING THIS PROXY FORM:

 

  1. If the shareholder wishes to attend the Meeting to vote on the resolutions in person, please register your attendance with the Company's scrutineers at the Meeting.
  2. If the shareholder has its securities held by its financial institution and wishes to attend the Meeting to vote on the resolutions in person, please cross off the management appointee, insert the shareholder's name in the blank space provided, do not indicate a voting choice by any resolution, sign and date the Proxy form and return the Proxy form. At the Meeting a vote will be taken on each of the resolutions as set out on this Proxy form and the shareholder's vote will be counted at that time.

  3. If the shareholder cannot attend the Meeting but wishes to vote on the resolutions, the shareholder can appoint another person, who need not be a shareholder of the Company, to vote according to the shareholder's instructions. To appoint someone other than the person named, you must cross off the management appointee name or names and insert your appointed proxyholder's name in the space provided, sign and date the Proxy form and return the Proxy form. Where no choice on a resolution is specified by the shareholder, this Proxy form confers discretionary authority upon the shareholder's appointed proxyholder.
  4. If the shareholder cannot attend the Meeting but wishes to vote on the resolutions and to appoint one of the management appointees named, please leave the wording appointing a nominee as shown, sign and date the Proxy form and return the Proxy form. Where no choice is specified by a shareholder on a resolution shown on the Proxy form, this Proxy form confers discretionary authority upon the nominee of management acting as proxyholder.
  5. The securities represented by this Proxy form will be voted or withheld from voting in accordance with the instructions of the shareholder on any ballot of a resolution that may be called for and, if the shareholder specifies a choice with respect to any matter to be acted upon, the securities will be voted accordingly. With respect to any amendments or variations in any of the resolutions shown on the Proxy form, or matters which may properly come before the Meeting, the securities will be voted by the nominee appointed as the nominee in its sole discretion sees fit.
  6. If the shareholder votes on the resolutions and returns the Proxy form, the shareholder may still attend the Meeting and vote in person should the shareholder later decide to do so. To attend the Meeting the shareholder must revoke the Proxy form by sending a new Proxy form with the revised instructions.
  7. You or your attorney authorized in writing must date and sign this Proxy.
  8. If you are a corporation you must execute this Proxy under seal or by an officer or attorney authorized in writing.
  9. This Proxy is valid for one year from its date.

The proxyholder may at his discretion vote upon any amendment or variation of the above matters or any other matters that may properly be brought before the Meeting or any adjournment thereof. The shareholder may revoke this discretion by placing his or her initials in the space provided immediately below:

 

            Voting discretion denied:                                               .

 

THIS PROXY FORM IS NOT VALID UNLESS IT IS SIGNED AND DATED. IF SOMEONE OTHER THAN THE SHAREHOLDER OF THE COMPANY SIGNS THIS PROXY FORM ON BEHALF OF THE NAMED SHAREHOLDER OF THE COMPANY, DOCUMENTATION ACCEPTABLE TO THE CHAIRMAN OF THE MEETING MUST BE DEPOSITED WITH THIS PROXY FORM, AUTHORIZING THE SIGNING PERSON TO DO SUCH. TO BE REPRESENTED AT THE MEETING, THIS PROXY FORM MUST BE


RECEIVED AT THE OFFICES OF THE COMPANY, LOCATED AT 1307 VENABLES STREET, VANCOUVER, BRITISH COLUMBIA, V5L 2G1, BY MAIL OR BY FAX AT (604) 255-5038 NO LATER THAN 48 HOURS PRIOR TO THE TIME OF THE MEETING.

 

 

Printed on 30% recycled post-consumer waste, de-inked paper







































HEMPTOWN CLOTHING INC.

1307 Venables Street, Vancouver, British Columbia, V5L 2G1


SUPPLEMENTAL MAILING LIST RETURN CARD

(National Instrument 54-101)

 

To:     Registered and Non-Registered Shareholders:

Hemptown Clothing Inc. (the "Corporation") maintains a supplementary mailing list and delivers interim financial statements to shareholders on that list. If you wish to receive the Corporation's interim financial statements, please complete this form and forward it to 1307 Venables Street, Vancouver, British Columbia, V5L 2G1. Please note that both registered and non-registered shareholders should complete this form if they wish to receive the Corporation's interim financial statements. (Registered shareholders are those with common shares registered in their name; non-registered shareholders have their shares registered in the name of an agent, broker or bank.)

If you choose not to receive this information, it will still be available to you at http://www.sec.gov and on the Corporation's website at www.hemptown.com.

 

The undersigned certifies that he/she is the owner of securities (other than debt instruments) of Hemptown Clothing Inc. and requests that he/she be placed on the Corporation's Supplemental Mailing List in respect of its interim financial statements.

 

Dated:                                  

____________________________________
Signature of Owner

 

____________________________________
Name of Owner (Please print)

 

____________________________________

____________________________________
Address of Owner (Please print)

 

____________________________________
Telephone and Facsimile Numbers of Owner


 

HEMPTOWN CLOTHING INC.

1307 Venables Street, Vancouver, British Columbia, V5L 2G1

 

AMENDED NOTICE OF ANNUAL GENERAL MEETING

 

FOR THE ANNUAL GENERAL MEETING OF THE SHAREHOLDERS OF

HEMPTOWN CLOTHING INC. TO BE HELD ON JUNE 18, 2005

 

NOTICE IS HEREBY GIVEN that the Annual General Meeting (the "Meeting") of the shareholders of Hemptown Clothing Inc. (the "Company") will be held at 1307 Venables Street, Vancouver, British Columbia, V5L 2G1, on Saturday, June 18, 2005, at 10:00 a.m. for the following purposes (the "Notice of Meeting"):

 

1.         Report of the Directors to the Company. To receive and consider the report of the Directors of the Company to the shareholders of the Company.

 

2.        Financial Statements of the Company. To receive and consider the audited consolidated financial statements of the Company for the year ended December 31, 2004, together with the report of the auditors of the Company on the December 31, 2004 audited consolidated financial statements of the Company.

 

3.         Approval of the acts of the Directors of the Company. To consider and, if thought advisable, pass the following ordinary resolution, with or without amendment:

         "RESOLVED, by ordinary resolution, that the actions, deeds and conduct of the Directors of the Company on behalf of the Company since the date of the last annual general meeting of the Company are hereby ratified and confirmed."

 

4.         Approval of the appointment of Auditors for the Company. To consider and, if thought advisable, pass the following ordinary resolution, with or without amendment:

         "RESOLVED, by ordinary resolution, that Dale Matheson Carr-Hilton LaBonte, Chartered Accountants, are hereby appointed auditors of the Company until the next annual general meeting of the Company or until a successor is appointed, at a remuneration to be fixed by the Directors of the Company, and that the Directors of the Company are hereby authorized to fix the auditors' remuneration."

 

5.         Approval of the election of Directors for the Company. To elect Directors for the Company for the ensuing year.

 

6.         Approval of proposed Stock Option Plan for the Company. To consider and, if thought advisable, pass the following ordinary resolution, with or without amendment:

         "RESOLVED, by ordinary resolution that, subject to regulatory approval, the filing and form of which being at the sole and absolute discretion of the Directors of the Company, the shareholders of the Company hereby approve and authorize the adoption by the Company of a new and proposed stock option plan (the "Stock Option Plan") to, among other matters: (i)


fix the maximum number of common shares for which options may be granted under the Stock Option Plan at a maximum of up to 13,685,635 common shares of the Company's share capital; and (ii) specify that the options issued pursuant to the Stock Option Plan are non-transferable; and, furthermore, that the Directors of the Company are authorized, in their sole and absolute discretion, to abandon or alter any portion of the Stock Option Plan at any time without the further approval of the shareholders of the Company."

 

7.        Approval of a proposed Name Change by the Company. To consider and, if thought advisable, pass the following special resolution, with or without amendment:

         "RESOLVED, by special resolution, that, subject to regulatory approval and in compliance with the policies of the stock exchange or over-the-counter market applicable to the Company, the final form and filing of which being at the sole and absolute discretion of the Board of Directors of the Company (the "Board"), the name of the Company be changed from Hemptown Clothing Inc. to such name as may be approved by the Board, in its sole and absolute discretion, and as is acceptable with the appropriate regulatory authorities (the "Name Change"); and, furthermore, that the Board is authorized, in its sole and absolute discretion, to abandon or alter any portion of the proposed Name Change at any time without the further approval of the shareholders of the Company."

 

8.         Other Business. To transact any other business which may properly come before the Meeting.

 

Information relating to the matters to be brought before the Meeting is set forth in the Information Circular which accompanies this Notice of Meeting and which is supplemental to and expressly made a part of this Notice of Meeting.

It is important that your common shares be represented at this Meeting to ensure a quorum. If you cannot be present to vote in person, please ensure that your proxy or, if a corporation, your representative, is appointed and present to vote on your behalf at the Meeting. Instructions regarding the appointment of a proxy or representative are contained in the Information Circular.

 

DATED at Vancouver, British Columbia, on this 3rd day of May, 2005.

 

BY ORDER OF THE BOARD OF DIRECTORS OF
HEMPTOWN CLOTHING INC.
Per:


"
Jerry Kroll "

Jerry Kroll
Chairman, CEO and a Director


Dates Referenced Herein   and   Documents Incorporated by Reference

This ‘6-K’ Filing    Date    Other Filings
7/9/07
7/1/07
11/22/06
Filed as of:2/9/06
Filed on / For Period End:2/8/068-K
6/18/05
5/3/05
5/2/058-K
4/27/05
4/18/05
12/31/0410KSB,  10KSB/A
8/9/04
7/9/04
6/12/04
3/31/0410QSB
1/1/04
12/31/0310KSB
10/10/03
9/10/03
12/31/02
12/15/00
10/6/98
 List all Filings 
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